Notts Women Runners reserves the right to add to or amend the terms of this policy at any time without notice; therefore the latest version of this document should always be reviewed for the most up to date terms, as its rules will supersede any previous versions.
This guidance applies to all club members including athletes, coaches, officials and volunteers
This policy has been developed to inform our club members about using social media (Facebook, Twitter, Tik Tok, Instagram and all other social networking sites and forums) so people feel enabled to participate, while being mindful of their responsibilities and obligations. In particular, this policy provides practical guidance allowing all parties to benefit from the use of social media, while minimising potential risks and protecting those involved.
Whilst Committee members may operate private social media accounts, any Club related business or queries are to be dealt with through the contact details found at
https://nottswr.com/meet-our-committee/. Any complaints, concerns, or breaches of this policy, or other NWR rules and Codes of Conduct should be raised as per our Complaints Policy.
Online behaviours
The code of conducts state the expected behavioural standards, this includes behaviour on social media. Here is some specific dos and don’ts to consider before posting on social media:
Any communications that club members, including volunteers, make in a personal capacity through social media must not:
• bring the club into disrepute, for example, by:
– making defamatory comments about individuals or other organisations or groups;
– posting images that are inappropriate or links to inappropriate content;
– being seen to support (for example by ‘liking’ on Facebook or retweeting on Twitter) a
comment or post that would fall into any of the above categories (note: a comment may be retweeted purely to make people aware of it but this may be misconstrued as showing support for the statement retweeted).
• breach confidentiality, for example by:
– giving away information about an individual (such as a fellow volunteer or athlete) or
organisation
– revealing information held by the club where there would be reasonable expectation of
confidentiality;
– post pictures of under 18s that are not your own children.
• breach copyright, for example by:
– using someone else’s images or written content without permission; or failing to give acknowledgement where permission has been given to reproduce something;
• do anything that could be considered discriminatory against, or bullying or harassment of, any individual, for example by:
– making offensive or derogatory comments relating to sex, gender reassignment, race
(including nationality), disability, sexual orientation, religion or belief or age;
– using social media to bully another individual; or
What we expect of club members
What we expect from our club volunteers
NWR Social Media
Facebook.
Notts Women Runners’ (NWR) Facebook presence is an active member’s area where our runners can get to know one another and share support and advice. It also allows new members to sample the inclusive, diverse and supportive community as per our ethos. It is the main channel (aside from emails and website updates) through which important updates and messages are shared with our members relating to advertising races, general communication of Club activity and any safety and wellbeing notices.
All members who wish to join will be asked to confirm they have read, understood and will adhere to the Online safety and social media policy. Failure to conform to this request will prevent a user from joining the group. This must also be confirmed when joining a NWR subgroup Facebook page. Group Administrators are responsible for approving joining requests. These will be the current Committee members, and assigned after any changes in Committee posts
Any posts by members to the main NWR Group “Notts Women Runners Group Page” shall first be subject to approval by one of the page administrators.. In the event of a declined post, an administrator will message the member to explain why it was not approved. A member may appeal this decision by contacting Chair/Secretary/Welfare. The findings of this appeal by the Committee are final.
Subgroup Facebook Pages.
Members are subject to the same rules and Codes of Conduct outlined above for NWR main page, and throughout this policy.
Sub-Groups are subject to inferred copyright belonging to Notts Women Runners
Sub-Groups will contain “NWR” in their names, and feature the Club logo in their icons.
In order to join a subgroup the member will have joined Notts Women Runners Page.
Administrators will be the relevant active Run Leaders, and Mental Health Champions. Sub-Group pages needs to be linked to the Notts Women Runners Profile as this allows Committee members automatic administration rights.
Members wishing to advertise their fundraising activities for may do so within their Sub-Group only, and on a Friday as a comment on a “Fundraising Friday” post
Instagram and Twitter
These social media channels are the responsibility of the Social Media Officer to maintain, update and generate posts. Members and volunteers commenting, liking or sharing should adhere to the guidance above.
Managing online presence
Our online presence through our website or social media platforms will adhere to the following guidelines:
Policy breach
Club members who breach this policy (and other related policies) will face a warning in the first instance, persistent breaches will be dealt with through the clubs grievance and disciplinary policy.
Depending on what actions are deemed necessary, the club may:
• notify the Communications officer to remove comments or posts and/or ban users from club social media/online channels
report individual users to the appropriate social media provider, following the reporting
procedures of these organisations/companies
Any breaches of a safeguarding nature will be addressed through the clubs safeguarding policy and procedure and where appropriate will be reported to UK Athletics.
Whilst the club will try to moderate social media posts, if you do have any concerns or would like to make a complaint please contact the club welfare officer or club social media officer.
Related policies and procedures